Information according to Articles 13 and 14 GDPR
(valid from June 2025)
1. Controller responsible for data processing
Klinke Immobilien GmbH
Jarrestraße 42
22303 Hamburg
Phone: (040) 79 69 68 50
E-mail: info@klinke-immo.de
Website: www.klinke-immo.de
Authorised representatives: Thomas Klinke, Johannes von Petersdorff-Campen
2. Contact details of the Data Protection Officer
DataGAP GmbH
Markus Altenburg
Bessemerstraße 82, 10th floor South
12103 Berlin
E-mail: datenschutz@klinke-immo.de
3. Purposes and legal bases of processing
We process your personal data for the following purposes on the basis of the specified legal bases:
| Purpose of processing | Legal basis |
|---|---|
| Initiation and performance of rental, purchase or brokerage agreements | Art. 6 (1) (b) GDPR |
| Compliance with legal obligations (e.g. tax laws, Anti-Money Laundering Act, retention obligations) | Art. 6 (1) (c) GDPR in conjunction with e.g. AO, GwG |
| Advertising and customer care | Art. 6 (1) (f) GDPR |
| Processing based on your consent (e.g. newsletter, valuation tool) | Art. 6 (1) (a) GDPR |
4. Categories of processed data
- Contact details (name, address, e-mail, telephone number)
- Property and contract data (e.g. rent, land register data)
- Communication content (e.g. enquiries, telephone notes)
- Payment processing data (e.g. bank details)
- Voluntary information (e.g. preferences, interests)
- Technical access data when using the website (e.g. IP address)
5. Source of data (in case of collection from third parties)
If we do not receive your data directly from you, it originates from the following sources:
- Publicly accessible sources (e.g. land register, commercial register, internet)
- Referrers or external partners (e.g. portals, cooperating agents)
- Service providers (e.g. valuation service providers)
6. Recipients or categories of recipients
Your data may be disclosed to the following entities:
- Internal departments
- Cooperation partners for property marketing
- IT and hosting service providers (e.g. e-mail, web server, CRM)
- Newsletter and evaluation services (e.g. CleverReach, Sprengnetter)
- Tax advisors, banks and authorities (e.g. tax office)
- Notaries, lawyers, courts
- Other recipients where required by law or commissioned
7. Transfer to third countries
Some of the services used (e.g. Google Maps, Vimeo, Meta Platforms) also process data in the USA. Please note that there is no level of data protection equivalent to that of the EU in such countries. We transfer data only on the basis of your explicit consent (Art. 49 (1) (a) GDPR) or if the provider is certified under the EU-U.S. Data Privacy Framework (DPF).
8. Storage duration
We store your personal data only as long as necessary for the respective purpose:
| Type of data | Storage period |
|---|---|
| Contract and property documents | up to 10 years (pursuant to §147 AO / §257 HGB) |
| Rental and purchase enquiries | max. 12 months (in case of inactivity) |
| Applications | 6 months after completion of the procedure |
| Newsletter data | until withdrawal |
| Evaluation requests | 12 months (or according to consent period) |
9. Your rights as a data subject
You have the following rights with regard to your personal data:
- Right of access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object to processing (Art. 21 GDPR)
- Right to withdraw consent (Art. 7 (3) GDPR)
- Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
Competent supervisory authority:
Hamburg Commissioner for Data Protection and Freedom of Information
Ludwig-Erhard-Str. 22
20459 Hamburg
www.datenschutz-hamburg.de
10. Obligation to provide data
For the conclusion of contracts and compliance with legal obligations, the provision of certain data is necessary. Without this data, it is not possible to carry out the respective project (e.g. property brokerage).
11. Profiling / automated decision-making
No automated decision-making or profiling within the meaning of Art. 22 GDPR takes place.